Records Officer
Tasks & duties
Records officers may do some or all of the following:
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add material to records and create new files
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create and maintain classification systems to store records so they can be easily found
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undertake audits of organisational records to ensure they are properly accounted for
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use databases to track the movement of records
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locate and provide files upon request
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ensure record-keeping complies with the Public Records Act and related legislation
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keep track of materials removed from files and ensure these are returned
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train staff on record-keeping systems
Skills & knowledge
Records officers need to have:
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planning and organisational skills
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knowledge of legislation relevant to record-keeping
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computer skills
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communication skills
Entry requirements
To become a records officer most employers require you to have Bursary or NCEA equivalent. However, it is possible to get into entry-level records officer positions without this.
Training on the job
Records officers get some filing and database training on the job. Senior records officers have the opportunity to further their skills by going to regular conferences and seminars. Organisations such as Skudder Wilson Information Management (SWIM) and Archives NZ provide ongoing training in records and information management.
Useful experience
Knowledge of te reo Māori and Māori culture or a foreign language may be useful for many records officers.
Related courses
Librarianship and Information Management
Secretarial and Office Studies
For more information, please refer to Career Services.
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